Zoom Links#
The Zoom Links for your remotely proctored exams and quizzes will now be posted by you and accessed by your students directly through your UBLearns course.
The Zoom Meetings for your midterm exams will be scheduled by the department once the add/drop period for your session has ended.
You will receive the Zoom Meeting links, ids, and passwords in an email.
You will then post this information in your UBLearns course.
What do you need to do?#
Create Groups in your UBLearns course.
Import the Zoom Link Packages into your UBLearns course.
Adjust the Availability Settings for each of the Zoom Link pages that get imported.
1. Create UBLearns Groups#
How Many Groups?
First you need to calculate how many groups you need to create. This number depends on the number of students in your class. We want a maximum of 24 students in each of the Zoom Proctoring Sessions.
0-24 students: 0 groups are needed (you can skip creating groups)
25-48 students: 2 groups are needed
49-72 students: 3 groups are needed
Access the Groups Tool
In your UB Learns course navbar, click: More > Instructor Only > Course Admin.
Under Learning Management, select “Groups”.
Create a New Group Category
Click the “New Category” button.
Enter a Category Name (e.g., “Zoom Group”).
Set Enrollment Type to: # of Groups
Enter the Number of Groups needed: 2, 3 (whatever you calculated in step 0)
Set Restrict Enrollments To: No Restrictions
Additional Settings
Enter the Group Prefix to be Zoom
Check both of the boxes:
Auto-enroll new users.
Randomize users in groups.
Save and Review
Click “Save”.
Brightspace will generate the groups based on your settings.
You can click on the group category to view and manage group membership. This way you will be able to see which group each student has been assigned to. This way you know which exam proctoring session each student has been assigned to.
You do have the ability to move students from one group to another. Why would you want to do this?
AR Students: If you are going to proctor a student that has Accommodations through the AR Office, you will need to move them into your Zoom Group.
Suspicious Students: If a student has previously engaged in academic dishonesty, or has been non-compliant with their workstation set up or camera placement, you may want to move them into your own Zoom Group so that you are better able to monitor them directly.
Click on the dropdown icon next to the Zoom Group name.
Click “Enroll Users”.
Under Display select All Groups.
This will give you a list of all your students and you can adjust their group assignment as desired. Just make sure you don’t assign a student to more than one group.
Click “Save”.
2. Import Zoom Link Package#
This is the Brightspace Package that you can import into UBLearns. It will create three pages in your course: Zoom Meeting Links - Group 1, Group 2, and Group 3.
Zoom Link Pages - Brightspace Package
See the instructions on the UBLearns package page for how to import this package.
3. Edit these pages#
Once these three pages are imported to your UBLearns course, you need to make a few adjustments:
How many pages should you keep? - The number of pages should match the number of groups you created. You can delete any extra pages.
If you didn’t need to create any groups, then you only need to keep one of these pages.
Quiz Zoom Meeting Info - Copy and paste your Zoom Quiz meeting information into the appropriate spot on each page. This is most likely your regular Zoom Meeting information and should be the same for each page.
Midterm Exam Info - Copy and paste the Zoom Information you received for each of your midterm exam proctoring sessions. The info you paste should be different for each page and each midterm exam.
Adjust Availability Settings - For each of these Zoom Meeting pages, you will set it so only the applicable group has access. For example: only Zoom Group 1 has access to the Zoom Meeting 1 page on UB Learns.
Select the dropdown menu icon next to the page you want to edit.
Select Edit Properties in Place
Click on Add dates and restrictions
Under Release Conditions, click Create
Under Condition Type, select Group Enrollment
Select the appropriate group: either Zoom 1, Zoom 2, or Zoom 3.
